Signed by the Governor on June 7, 2013 and effective July 1, 2013, (ch. 2013-154, L.O.F.), House Bill 1309, as amended, made changes to grant
agreements and the procurement process for state agencies. Specifically, the law added requirements for grant agreements and “requires the
Chief Financial Officer to perform audits of executed grant agreements.” Pursuant to ch. 2013-154, L.O.F., “The state agency shall designate
an employee to function as a grant manager who shall be responsible for enforcing the performance of the agreement’s terms and conditions and
who shall serve as a liaison with the recipient or subrecipient. Grant managers who are responsible for grants that exceed $35,000, as stipulated
in s. 215.971(2)(a)1., F.S., must complete training conducted by the Chief Financial Officer for Accountability in Contracts and Grant Management.”
Advancing Accountability training sessions for State Agencies are scheduled for 9:00 AM – 4:30 PM on the following dates in 2015:
- January 14, 21
- February 3, 9, 10, 16, 27
- March 9, 19, 24, 25
These classes will be held at the Betty Easley Conference Center, 4075 Esplanade Way, Tallahassee, Florida 32399. Click
directions to the Center. Contract managers that have attended and received a certificate of completion from DFS’ Advancing Accountability training
since January 1, 2014 will have met the initial attendance requirement. Please contact the Bureau of Auditing at (850) 413-5512 if you have any questions.
Additionally, effective December 1, 2014, each grant manager responsible for agreements in excess of $100,000 annually, including those employed by judicial agencies, must complete training
and become a Certified Contract Manager, as provided in s. 215.971(2)(a)2., F.S., within 24 months. Certified Contract Manager training and
certification requirements have been developed by the Departments of Management Services and Financial Services. Available in late 2015 for judicial agencies,
the Certified Contract Manager training will promote best practices and procedures for negotiating, managing, and ensuring accountability in
agency contracts and grant agreements. Agencies served by the Justice Administrative Commission that require the Certified Contract Manager Training for their grant managers should
contact Mr. Wayne Meyer, JAC’s Director of Operations, at Wayne.Meyer@justiceadmin.org.
Mr. Meyer will facilitate the scheduling of this training with the Florida Department of Management Services.
[For Judicial Contracts: Although judicial related agencies are not subject to s. 287.057(14) F.S., in deference to “best business practices” and robust internal
controls, JAC recommends that managers responsible for a $35,000 - $99,999 contract attend the Advancing Accountability—Best Practices for Contract and Grant Management Training.
Likewise, JAC recommends that contract managers employed by judicial agencies having responsibility for contracts over $100,000 attend the Certified Contract Manager Training.
Again, Wayne Meyer will be happy to help facilitate the registration of contract managers who opt to register for the Certified Contract Manager Training.]
Memoranda from the Chief Financial Officer:
The Office of Management and Budget (OMB) will launch new Federal grant reforms on December 26, 2014 for state and local governments, colleges,
universities, and nonprofits. The new rule, commonly referred to as the “Super or Omni” Circular, streamlines eight Federal regulations
(including OMB Circulars A-110, A-122, and A-133) into a single, comprehensive policy guide.
Among the many changes in this new rule, the Single Audit threshold will be raised from $500,000 in Federal awards per year to $750,000. OMB advises
that this change will reduce the audit burden for approximately 5,000 non-Federal entities, while sustaining Single Audit coverage for over 99 percent
of the Federal dollars currently covered. As an internal control measure, non-Federal entities will be required to take reasonable measures to safeguard
protected personally identifiable information, as well as any information that the Federal awarding agency, or pass-through entity, designates as sensitive.
Any entity that awards or receives Federal funds
will be affected by the sweeping reforms within the Omni Circular.